Reasons to Use a Third-Party Solution to Backup Office 365 Data

M365 is a comprehensive SaaS cloud offering from Microsoft that bundles multiple products also available as standalone solutions. Three primary components make up the core of Microsoft 365. The package includes user-based licenses to Windows 10 and O365 as well as management tools tailored to customer requirements. Email, Excel spreadsheets, and Word documents are among the kinds of potentially business-critical items users work with using Microsoft 365. These objects need to be protected with a robust Office 365 backup solution.

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Why Do You need to Back Up Your Microsoft 365 Environment?

Users may incorrectly assume that since M365 is a cloud solution, it is automatically backed up by the cloud service provider, in this case, Microsoft. 

You need to back up your Office 365 to guard against a variety of issues that can lead to data loss. The data loss problems that a robust backup strategy addresses include:

  • Accidental data loss which can be done by human error.
  • Deliberate data loss from the use by malicious internal or external actors.
  • Virus, malware, or ransomware attacks can render data unusable.

Backups are a crucial component of all computing environments. If you value the data resident in Office 365, you should be taking the proper steps to back it up regularly.

Why Should You Consider an Office 365 Backup Solution?

Third-party Services often offer increased functionality when compared to platform defaults. Office 365 Backup identify gaps in a product or platform’s features that can be addressed to increase customer productivity. In the case of Office 365 backups, several gaps should be of concern to anyone using the platform for business-critical information. The following are some of the main reasons to use a third-party backup solution for Office 365.

1. Limited native functionality

Microsoft Office 365 provides limited coverage regarding recovering deleted mailboxes or other items. This is insufficient for many firms that may need to retain records for business, legal, or regulatory purposes. Many businesses are expected to retain data based on SLAs and can be subject to financial penalties if they don’t meet their targets.

2. Ransomware protection

Ransomware gangs are targeting Office data in their attempts to financially squeeze their victims. A reliable backup and recovery strategy enables firms to quickly restore affected systems and avoid excessive downtime while not paying the criminals a cent.

3. Regulatory compliance

Businesses operating in regulated industries such as banking or healthcare must obey strict data retention policies. Failure to retain records for the right length of time can result in failed audits and financial penalties. Deleted office records may need to be recovered to demonstrate compliance or address an auditor’s queries. Third-party Azure Backup Services enables a company to enforce retention policies that conform to all regulatory standards.

4. Timely data recovery

When data is lost and needs to be recovered, a third-party Solution offers the flexibility and functionality required to get it back. A third-party solution puts you in control of data recovery with tools to quickly locate and restore needed data. Timely data recovery helps productivity and helps maintain customer satisfaction.


Many third-party backup solutions are on the market that provide varying levels of functionality and data protection. One of the best Office 365 Backup Solutions is Apps4Rent as they can protect and help your company determine the perfect way to maintain the integrity of your Office 365 data. Apps4Rent even have expertise in providing services like Windows Cloud PC in business processes which makes them ideal partners to select for the service.

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